Privacy Policy for Ven Camilo Photography
Legal Business Name: Instructionally Ven LLC

Effective Date: November 28, 2024

1. Overview

This Privacy Policy outlines the terms and conditions governing the use of photographs and deliverables provided by Ven Camilo Photography, a DBA of Instructionally Ven LLC. By engaging with Ven Camilo Photography for services, you agree to abide by this Privacy Policy, which ensures the rights and responsibilities of both parties. This policy complies with state guidelines in New York State and California, as well as federal regulations.

By engaging Ven Camilo Photography, clients acknowledge implicit intent to proceed under the terms outlined below and assume responsibility for any risks associated with the agreed-upon parameters of the project.

2. Non-Commercial Use Agreement

All deliverables provided by Ven Camilo Photography are intended for non-commercial use only. By hiring Ven Camilo Photography, you explicitly agree that:

  • Deliverables (including but not limited to photos, digital files, or videos) will not be used for any commercial purposes, including advertising, marketing, promotions, or resale, without prior written consent from Ven Camilo Photography.

  • Usage rights beyond personal or agreed-upon purposes must be requested in writing, and additional licensing fees may apply.

3. Social Media and Online Usage

  • Clients are permitted to share deliverables on personal social media accounts, websites, or other online platforms, provided that:

    • Proper credit is attributed to Ven Camilo Photography (e.g., tagging or mentioning the photographer where applicable - “@ven.camilo”).

    • The images are not altered or edited with filters or other modifications that misrepresent the original work unless permission is granted in writing.

  • Use of deliverables by third parties (e.g., vendors, brands, or collaborators) on social media or other platforms requires prior written approval and may incur additional licensing fees.

4. Copyright and Intellectual Property

  • All images and deliverables produced by Ven Camilo Photography are protected under U.S. Copyright Law and remain the sole intellectual property of Instructionally Ven LLC unless otherwise stated in a written agreement.

  • Clients receive a limited-use license to use the deliverables for personal, non-commercial purposes as outlined in this Privacy Policy.

  • Ven Camilo Photography retains the right to use any deliverables for portfolio, marketing, social media, or promotional purposes unless explicitly requested otherwise in writing prior to the shoot.

5. Commercial Licensing

If clients wish to use deliverables for commercial purposes, a separate licensing agreement must be established. The licensing fees are structured as follows:

  • Base Rates for Commercial Use:

    • Small Businesses: $500–$1,000 per image

    • Medium to Large Businesses: $1,000–$5,000 per image

    • Exclusive Rights: Add 50–100% to the base rate

  • Additional Considerations:

    • Licensing fees depend on the intended use (e.g., social media, website, print advertising, product packaging), duration of use, and geographic scope.

    • Usage rights beyond personal or agreed-upon purposes must be requested in writing, and additional fees may apply.

  • Example Scenarios:

    • A small business using an image for social media: $500 per image for a 1-year license.

    • A national company using an image for a digital ad campaign: $2,500 per image for a 1-year license.

    • Exclusive rights for a product launch: $5,000–$8,000 per image with unlimited use.

All commercial usage must be formalized through a written agreement prior to use.

6. Privacy of Personal Information

Instructionally Ven LLC respects your privacy and will not share, sell, or disclose your personal information without consent, except as required by law. Personal information collected during the booking process (e.g., names, contact details, addresses) is used solely for the purpose of delivering photography services and maintaining professional communication.

7. Assumption of Risk

By hiring Ven Camilo Photography, clients acknowledge and agree to the following terms:

  1. Impact of Uncontrollable Factors:
    The quality and composition of deliverables may be influenced by factors outside the photographer’s control, including but not limited to weather, lighting conditions, venue limitations, or unforeseen circumstances. Ven Camilo Photography will make every reasonable effort to adapt to these conditions to achieve the best results possible.

  2. Client Responsibility for Chosen Locations:
    Clients assume responsibility for risks associated with locations they choose for the shoot, including but not limited to overcrowding, traffic, environmental hazards, or venue-specific restrictions. This assumption of risk does not apply if the photographer selects the location.

  3. Editing Due to External Factors:

    • Included Editing: All bookings include modest and mild editing, such as adjustments to lighting, hair, blemishes, and minor distractions.

    • Excessive Editing: If significant editing is required to address external factors (e.g., removing large crowds, environmental obstructions, or other distractions due to the location's conditions), an additional fee of $150 per booking may apply.

    • This additional fee applies only when the editing requirements are in excess of the included modest and mild editing.

    • Any additional fees will be discussed with the client in advance and agreed upon before final deliverables are completed.

8. Force Majeure

Instructionally Ven LLC is not liable for any delays or inability to perform services due to events outside its control, including but not limited to natural disasters, government restrictions, or unforeseen technical issues.

9. Liability and Indemnification

Ven Camilo Photography is committed to providing high-quality services. However, liability for any dissatisfaction, incidental damages, or claims arising from the use of deliverables is limited to the total amount paid for the services.

  • Clients agree to indemnify and hold harmless Instructionally Ven LLC against any third-party claims resulting from unauthorized use of deliverables.

  • By engaging services, clients acknowledge that unforeseen circumstances (e.g., lighting or environmental conditions) are inherent risks and waive the right to hold Ven Camilo Photography responsible for such issues.

10. Amendments to this Policy

Instructionally Ven LLC reserves the right to update or amend this Privacy Policy at any time. Clients will be notified of significant changes via email or other communication methods. Continued use of services constitutes agreement to the updated terms.

11. Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of the States of California and New York, without regard to conflict of law principles.

12. Contact Information

For questions, concerns, or requests related to this Privacy Policy, please contact:
Ven Camilo Photography (Instructionally Ven LLC)
Phone: 718-414-7922
Email: Kev@instructionallyven.com

Instagram: @ven.camilo

By engaging with Ven Camilo Photography, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy, including the assumption of risks associated with the project parameters and the terms for commercial licensing.